MEIEA
Board Member Responsibilities & Expectations
TREASURER
The Treasurer, subject to the supervision and direction of the President and the Executive Board, holds the responsibility of the overseeing of funds and securities of the Association. The Treasurer: a) is responsible for full and accurate account of Association receipts and disbursements in reports presented by the Executive Director, b) is responsible for the deposit of all moneys and other valuable effects in the name of and to the credit of the Association in such depositories as designated by the Executive Board.
Operational
Revenue is Derived from:
| Credit
/ Debit Cards Processed by PayPal |
Check
Deposits Processed by the MEIEA office |
|
|
| Funds are transferred electronically each
quarter from the PayPal account to the bank / checking account. |
Deposited weekly to the bank / checking account. |
Conference
Activities
The
treasurer oversees and
executes contracts and financial obligations
as directed by the Board.
Monitors the cost and financial obligations.
Assists with onsite registration logistics.
The Treasurer is the “gate-keeper” for MEIEA event(s) paid attendees.
He/she monitors conference registration payments.
He/she maintains the official and final list of paid registrants.
He/she works during registration(s) at conference/summit/event(s) carrying the specific duty of verifying all questionable registration payments.
Monitors the cost and financial obligations.
Assists with onsite registration logistics.
The Treasurer is the “gate-keeper” for MEIEA event(s) paid attendees.
He/she monitors conference registration payments.
He/she maintains the official and final list of paid registrants.
He/she works during registration(s) at conference/summit/event(s) carrying the specific duty of verifying all questionable registration payments.
Financial Reports
The
Treasurer prepares and
submits financial reports for the Board
Meetings and as requested by the Executive Board.
Bank transactions (deposits and expenses) are coded in categories.
Bank transactions (deposits and expenses) are coded in categories.
Login to www.regions.com
Click on View Reports
Click on Cash Flow
Click Income, Expense, Taxable, & Non-taxable
Enter Date range.
Select Account (MEIEA, MEISA, and/or Conference).
Click View
Click on View Reports
Click on Cash Flow
Click Income, Expense, Taxable, & Non-taxable
Enter Date range.
Select Account (MEIEA, MEISA, and/or Conference).
Click View
Supervises the preparation and submission of all regulatory documents.
IRS Tax Forms (990)
due May 15
each year
TN State Annual Report Due Jan 31 each year
TN State Annual Report Due Jan 31 each year
| Table 1 Institutional Membership Processing Procedures |
||||
| Action |
System |
Treasurer |
Office |
Dir.
of
Membership |
| An institution submits membership form to join or for renewal of a membership. | ...generates
an email
confirmation from the Dir. of Membership back to the registrant. ...sends an email notice to treasurer@meiea.org, office@meiea.org, and membership@meiea.org. |
...generates
an invoice
for the Institutional membership. ...sends a pdf of the invoice with a link to pay online to the institutional representative. ...archives a pdf copy of the invoice. ...cc’s office@meiea.org and bcc's membership@meiea.org. |
...archives
the invoice. ...updates the invoice log worksheet. |
...places
all members of that instituion in the "invoiced not paid" group in
myEmma. ..if the membership is new, creates new member files and places them in the "invoiced not paid" group in myEmma. |
| The
invoice is paid via
credit-debit card. |
...sends an email notice to treasurer@meiea.org. | ...archives
the notice. ...forwards the email motice of payment to office@meiea.org and membership@meiea.org. |
...archives
the notice. ...updates the invoice log worksheet. ...sends a membership package to the institutional members. |
...moves all members of that instituion to the "institutional current" group in myEmma. |
| The invoice is paid via check. | NA |
...archives the notice. | ...updates
the invoice
log worksheet. ...sends notice to treasurer@meiea.org and membership@meiea.org. ...deposits the check to the bank account. |
...moves all members of that instituion to the "institutional current" group in myEmma. |
| Invoice is un-paid after 30 days. | NA |
NA |
NA |
...contacts the institutional representative with a “friendly reminder.” |
| Invoice is un-paid after 60 days. | NA |
NA |
NA |
...contacts
the
institutional representative with a
“friendly reminder” and notice that after 90 days the membership will
be "dropped." |
| Invoice is un-paid after 90 days. | NA |
NA |
NA |
...contacts
the
institutional representative with a notice that the membership and all
members under that membership has been "dropped." ...moves all members of that instituion to the "institutional expired" group in myEmma. |
Individual Active
Memberships
(only accepted via credit / debit card)
| Table 2 Individual Active Membership Processing Procedures |
||||
| Action |
System |
Treasurer |
Office |
Dir. of Membership |
| An individual faculty or practictioner submits membership form to join or for renewal of a membership. | ...generates
an email
confirmation from the Dir. of Membership back to the registrant. ...sends an email notice to treasurer@meiea.org, office@meiea.org, and membership@meiea.org. |
...archives the notice. | ...archives
the notice. |
...archives the notice. |
| An individual faculty or practictioner pays for membership via credit-debit card. | ...sends an email notice to treasurer@meiea.org, office@meiea.org, and membership@meiea.org. | ...archives the notice. | ...sends a membership package to the individual. | ..if the membership is new, creates new member file and place him/her in the "Individual Current" group in myEmma. |
Student Memberships
(only accepted via credit / debit card).
| Table 3 Student Membership Processing Procedures |
|||
| Action |
System |
Treasurer |
Office |
| A student submits membership form to join or for renewal of a membership. | ...generates
an email
confirmation from the Dir. of Student Relations back to the registrant. ...sends an email notice to treasurer@meiea.org, office@meiea.org, and the Dir of Student Relations. |
...archives the notice. | ...archives
the notice. |
| A student pays for membership via credit/debit card. | ...sends an email notice to treasurer@meiea.org and office@meiea.org. | ...archives the notice. | ...sends a membership package to the student. |
© 2011
MEIEA, 1900 Belmont Blvd.,
Nashville TN, 37212