BYLAWS of the Association
Revised July 26, 2018
ARTICLE I – NAME
Section 1 - Executive Board:
a) shall perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by the Association,Section 2 - Executive Officers and Board Members:
b) has general supervision of the affairs of the Association,
c) determines the hour and place of meetings of the Executive Board meetings and the Association’s annual meeting,
d) makes recommendations to the Association,
e) examines books and records and all funds of the Association prior to the annual Association meeting,
f) is subject to the direction of the Association, and none of its acts may conflict with action taken by the Association.
a) are elected by Individual members in good standing.
b) are nominated and elected according to the timeline and policies as set forth in the Policy and Procedure Guide.
c) are elected to alternating terms according to the following schedule:
Director of Membership
ARTICLE V – MEETINGS
Section 3 - Executive Officers:
a) are comprised of: President, Treasurer, Vice-President, Director of Membership, and Secretary.
b) terms are two years and subject to term limits.
c) may not serve more than two consecutive terms in the same office.
d) may not hold more than office at a time.
Section 4 - Board Members:
a) terms are two years.
b) may not serve more than two consecutive
terms as a general board member
• A general board member may
serve additional consecutive terms
on the board if 1) elected to an
Executive Officer position or 2) are
appointed to a board position
c) may not hold more than one office at a time.
Section 5 - Executive Directors:
a) are appointed as deemed necessary by the Executive Board, for task-oriented responsibilities.
b) must have a clearly defined purpose and term of appointment.
c) term of appointment shall be for one year or until the task is completed. If the task is ongoing or takes more than one year the individual may be reappointed by the board for an additional year or until completion of the task
d) are established or eliminated by (1) a proposal submitted by any member in good standing of the Association, and (2) a majority vote of the Executive Board.
e) shall have all rights and voting privileges as assigned to the elected Executive Board positions.
e) may not simultaneously hold any other Board position.
Section 6 - Immediate Past President:
a) most recently held the position of President.
b) must be a member in good standing.
c) serves a one year term.
d) is a non-voting position.
Section 7 - Removal of Executive Board Member:
Any member of the Executive Board can be removed from office by an affirmative vote of two-thirds of the Executive Board present at any meeting where a quorum exists. Subject to Article IV, Section 8(b)(iv) , the Executive Board is empowered to appoint individuals to the remaining term of any office vacancy created by resignation or forced withdrawal. Time served as a replacement will not apply toward any term limit.
Section 8 - Executive Officer Responsibilities:
a) The President:
i. presides at all meetings,
ii. submits a report at the annual meeting,
iii. cannot make motions,
iv. leads the board in programming content for the Summit and approving all sponsorships
v. ensures all orders and resolutions of the Executive Board are carried into effect.
b) The Vice-President:
i. performs functions of the office of the President in his/her temporary absence,
ii. shall serve as acting President until the next general member vote, if the office of President is vacated. Time served as a replacement will not apply toward any term limit.
iii. performs duties as assigned by the President and/or the Executive Board,
iv. supervises the elections committee.
v. provides primary leadership in the selection of and
negotiations with the Summit hotel, including but not
1. room rates and conference facilities
2. food and beverage contract
3. A/V rentals
c) The Secretary:
i. maintains a record of attendance at all meetings,
ii. records minutes of Executive Board and general membership meetings and submits minutes for approval at the next meeting,
iii. issues notice of meetings as required by the Bylaws,
iv. conducts correspondence of the Association,
v. performs other duties prescribed by the President and/or Executive Board.
d) The Treasurer:
i. maintains an accurate account of receipts and disbursements,
ii. supervises the deposit and investment of all funds as directed by the Executive Board,
iii. prepares and submits financial reports as requested by the Executive Board,
iv. supervises the preparation and submission of all regulatory documents.
e) The Director of Membership:f) Director of Communications
i. develops and implements methods and opportunities that maintain and increase membership.
Maintains the membership database
Oversees on-site Summit registration and ID tags for registrants
i. is responsible for internal and external
communications about the organization, including,
but not limited to:
a. monthly newsletter
b. press releases
c. website and social media
g) General Board Members - responsibilities
MEIEA Board includes six general board members.
The president may appoint General Board Members to be responsible for:
Awarding Research Grants:
Awarding Student Enrichment Grants
Satisfactorily completing Summit duties as assigned,
including but not limited to:
Secure and/or serve as session moderator
Creation of a program, printed and/or electronic, of the Summit schedule
Recruitment of guest speakers, panelists, etc.
Serving on an election committee, under the supervision of the VP and/or the Immediate Past President, but cannot be a nominee in the election
Distribution of MEIEA Journal
A general membership meeting is held once a year during the annual conference, for the purpose of receiving reports from officers and committees, and for other business that may arise.
A special general membership meeting may be called by a majority of the Executive Board or twenty-five percent (25%) of the Active Members. Such call must be in writing, submitted to any member of the Executive Board, and shall contain the purpose of the meeting. Except in cases of emergency, at least one month’s notice will be given for any called meeting. The location and time of such meetings will be determined by the Executive Board.
Section 3 - Meetings of the Executive Board:
a) Regular meetings of the Executive Board are held for the purpose of receiving reports of officers, directors, and committees, and for any other business that may arise.
b) Special meetings of the Executive Board may be called by the President. Except in cases of emergency, at least one month’s notice will be given. The location of such meetings will be determined by vote of the Executive Board.
c) Special meetings may also be called by a majority of the members of the Executive Board. Such call must be in writing and contain the purpose of the meeting. Except in cases of emergency, at least one month’s notice will be given. The location of such meetings will be determined by vote of the Executive Board.
The Executive Board, by majority vote, may form committees.Section 2:
Committees must be "chaired" or "co-chaired" by a current member of the Executive Board and must be approved by a majority vote of the Executive Board.Section 3:
Committees may include non-members of the Association.Section 4:
All committees will submit written reports to the Executive Board as requested.
Only Active Members in good standing are entitled to vote.Section 2:
Twenty-five percent (25%) of the Active Members in good standing constitute a quorum. A simple majority of the Executive Board constitutes a quorum.Section 3:
The President may request an Executive Board vote by confirmed mail or confirmed electronic transmission.
The voting procedure and timeline is outlined in the Policy and Procedure Guide.
All financial transactions on behalf of the Association shall be signed by designees as set forth in the Policy and Procedures Guide.Section 2:
The Executive Board may accept on behalf of the Association any contribution, gift, or bequest for any special purpose of the Association.Section 3:
The Executive Board may authorize any Active Member in good standing to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Association as set forth in the Policy and Procedure Guide.
Advisory Board members offer advice and counsel to the Executive Board.Section 2:
Advisory Board members may be appointed or removed by the President.